Board Members Present: Yusuf Quidwai (President); Skeet Gaul (Treasurer); Gerald Apple (Coordinating Secretary), David Slipp (ESD #113), Mike Hahn (ESD #189); Mike Heinlen (ESD #121); Mike Shephard (Past President); Gale Wilson (ESD #171); and Bill Keene (ESD #114)
Guest- Alex Hansen
1.) The meeting was called to order by President-Yusuf Quidwai 2.) Consent Agenda a) April Board Minutes- A motion was made by Skeet and seconded by Mike Heinlen to approve these board minutes with minor changes. Motion passed. b) Senior Driving report-Gerry c) Coordinating Secretary’s report- Gerry d) Treasurer’s Report-Skeet We have approximately $5000 more in our checking account now than we did this time last year.Skeet mentioned that we will have a much better idea of what our budget looks after the fall conference. e) Webmaster’s report- Teri Gaul Teri and Skeet have put in over 200 hours on the website this year.Teri wants all of the board members to look at the website and see if any changes or corrections should be made. f) Webmaster, Treasurer, and Coordinating Secretary’s Hours Worked- Yusuf mentioned that the people in these positions need to be careful to record how many hours they put in and know the responsibilities of their job. Gerry mentioned that he has put in approximately 80 hours this year as the coordinating secretary. Skeet’s and Gerry’s hours do not include their duties as fall conference chairpersons.The amount of hours on their time sheet will end on August 31st. At the next board meeting these individuals will provide a written report explaining the number of hours they have worked for WTSEA. Gerry made a motion and Skeet seconded it that we approve the consent agenda items. The motion passed.
3.) Old Business a) ADTSEA conference Mike Shephard mentioned the two motivational speakers were great. Plus, he mentioned that there were more workshops this year that met the needs of the classroom and behind- the-wheel teachers. Yusuf did a presentation on “bicycles and pedestrians” and was selected as one of three teachers nationally as “Teacher of the Year.” Yusuf thanked Gerry for his participation in the NSSP conference and his Shelton SADD students for being named “Club of the Year.” Gerry mentioned that he talked to several exhibitors at the ADTSEA conference who were willing to come to our fall conference in Washington who had not been exhibitors before at our conference. (eg. Trucking Association).
David Slipp mentioned that those WTSEA members that attended the ADTSEA conference this summer need to send their original clock form to him and he will scan it and send it back to the conference attendee so they can pick up their needed clock hours. Next year, the ADTSEA conference will be held in Sacramento, California. Both Yusuf and Mike will be on the ADTSEA board next year.
b) Fall Conference update- Gerry and Skeet Skeet mentioned that 55 people have registered so far for the WTSEA fall conference. Gerry will be contacting Becky Adams in Shelton concerning shirts for the board members.The shirts will be grey with a green logo. Under the logo it will say “board member and 2016.” The logo will be embroidered. Yusuf will contact the National Road Safety Foundation for the conference bags and Gerry will contact State Farm Insurance to obtain 200 red shirts that say “Two Eyes on the Road, Two Hands on the Wheel” for conference attendees.
Yusuf mentioned that one of the door prizes for the conference could be a free registration for the Saturday portion of the conference in 2017. Plus, we will provide hats and USB drives with the WTSEA logo on them for each of the conference attendees that pre-register. We will make sure that those that pre-register will get their packets and other items first.The walk in’s will have to wait for their items. We will set up two tables for registration- pre-registration table and non-registration table. Skeet mentioned that he would appreciate it if the board members would email him if they had any suggestions for speakers for the 2017 fall conference.Gerry mention that Sheryl Vanderwalker would be a good speaker on the topic of working with special needs students.
At 2:00 PM on October 14th, we will be stuffing the conference registration bags with various materials. The following people volunteered for this duty: Mike Shephard, Mike Hahn, David, Gale, Gerry, Yusuf and Skeet. The registration tables will be open at 4:00 PM.
The introductions at the conference at 8:00 AM will be done by the following people Yusuf- Master of Ceremonies David –Door prizes and clock hour process Skeet-registration
Mike Shephard and Bill Keene will take care of refreshments during the breaks and breakfast.
Gerry will make a hard copy of the bios and keep them in a folder for the people introducing the speakers. The people that introduce the speakers need to remind the audience to turn off their cell phones and that the cards will not be stamped until the presenter is thru speaking.
David will sign all of the clock hour forms Skeet mentioned that the last day to sign up for the Comfort Suites Hotel is September 15th.
A motion was made by Skeet that board members receive a $75 rebate on their registration for the fall TSE conference.The motion was seconded by Gerry.The motion passed.
4) New Business a) Fall Conference Elections We will be electing a president and president-elect. The appointments to the vacant ESD’s where there is no election will be made after the elections. The people running for President must have served on the WTSEA board according to our constitution. To run for president-elect, you would need to be a member of WTSEA and be certified by the OSPI to teach Traffic Safety Education.
The nominating committee will be Yusuf and Mike Shephard.
b) Yusuf’s Legislative Proposal Yusuf has asked Alex Hansen to be the chairperson of a special committee. Alex and this committee would serve WTSEA as a legislative liaison and report to the board regularly in this regard. Gale Wilson made a motion that our board appoint Alex Hansen as a special legislative liaison according to the provisions of Bylaw 3.6 to advise the board on a policy agenda for the period from August 1st through the end of the 2017 legislative session. This motion was seconded by Mike Heinlen. The motion passed by unanimous vote.
Yusuf will try to make as many meetings as possible with Alex.
c) Reimbursement for Travel It was discussed that each board member who travels to a board meeting should receive $50 to defray their time commitment and cost of gas. This motion was made by Yusuf and seconded by Gerry. The motion passed.
A motion was made by Mike Shephard and seconded by Mike Hahn to adjourn the board meeting. The motion passed and meeting ended at 2:51 PM
The next board meeting will be the first of WTSEA’s new year, September 17th.
Minutes respectfully submitted by, Gerald Apple Coordinating Secretary-WTSEA