The following people were in attendance at this meeting: Yusuf Quidwai (President); Skeet Gaul (Treasurer); Mike Shephard (Past President); Scott Calahan (University Rep); Gerald Apple (Coordinating Secretary); David Slipp (ESD #113); Fred Kellogg (ESD #112); Garry Swartz (EDS #189); Mike Heinlen (ESD #121); Chuck Filippini (ESD #101); and Gale Wilson (ESD #171) Special Guest: Dr. Sathy (CWU Safety Center Director)
1. Meeting was called to order by Yusuf at 9:10 AM 2. Welcome and approval of new representative to ESD #171: Gale Wilson Skeet asked Gale to send him a bio and picture for the website. Gale was asked to give a short description of himself and his background in teaching. A motion was made by Fred and seconded by Chuck to accept Gale as our newest WTSEA board member. The motion passed. 3. Approval of February’s meeting minutes- motion was made by Chuck and seconded by Skeet. Motion passed.
REPORTS 1. Coordinating Secretary’s report- Gerry Apple 2. State SADD report- Gerry 3. Senior Driving report- Gerry Gerry was asked to make a two minute presentation on these first three consent items. He mentioned that the NSSP/ADTSEA conference will be held in Portland next July. Plus, Gerry asked Chuck to give an update on the things that the North Central HS SADD club was doing. He mentioned that they invited Bobby Petrocelli to speak to their school and the principal wrote a letter to the superintendent saying how great the speaker was. He also stated that they did a mock car crash at Gonzaga Prep HS. Finally, the topic of depression/suicide needs to be addressed more by our administrators and SADD clubs. Gerry mentioned that the senior driving program under the direction of WTSEA is doing well in Lacey and Chehalis because the seniors enjoy the interaction of the program. He also mentioned that there are several new videos that are out there being used by this program. It was mentioned by several of the board members that we need to have a room with computers set up where the conference attendees may view these new videos and YouTube presentations. Plus, we would have new posters and pamphlets available at our exhibit table. We will have access to these computers when we host the 2016 fall conference at the Confluence technology Center in Wenatchee.
4. Treasurer’s report- Skeet Gaul David Slipp made a motion and Skeet seconded it that we pass the first four consent items. The motion passed.
5. Website update- Teri and Skeet Gaul Skeet mentioned that he would like to put more YouTube and TSE videos on the website. He mentioned that he would include the fall conference agenda and registration costs on the website as soon as they were approved by the board. It was discussed by the board that we pay Teri and Skeet a $200 stipend for all of the work they have done on the website this membership year which ends on August 31st. On September 1st we would pay Skeet and Teri $500 for the 2015-2016 membership year. It was mentioned by Mike Shephard that Skeet keep attract of the number of hours that Teri and him work on the website. Skeet was asked to come back next year and let us know how many hours they worked on the website. If the number of hours increases, we will increase the $500 stipend for them. A motion was made by Chuck and seconded by Mike that we pay $200 now and $500 on September 1st to Teri and Skeet. The motion passed.
We need to use the Constant Contact that the membership year goes from September 1st to August 31st. If they pay their membership before they pay their registration fee they would only pay $85 for the conference registration. It has already been decided that we would not put TSE instructor openings on the website but that we would consider advertising from sponsors/exhibitors. Many questions were raised. For example should we consider this as a service to only members? Should we charge a percentage (10 %) of the seller’s fee for the advertisement done by a corporation? Could we risk our non-profit status if we have groups pay for advertisement on the website. A motion was made by Gerry and seconded by Skeet that we look at various TSE websites and see how they handle advertisement (ADTSEA, ODTSEA, MDTSEA).
1. Conference costs and Membership year: Most of the board members felt that the membership cost should be included with the conference registration costs. There would be two prices:
$120 for conference which includes the membership dues. $150 for conference and pre-conference.
This would include the membership dues. A motion was made by Gale Wilson and second by Mike Shepherd that we leave the membership year as it currently is. The motion passed. Another motion was made by Chuck and second by Fred Kellogg that we keep the membership cost at $35 and include it as part of the registration cost. The motion passed.
It was also mentioned that those 16 to 18 people who attend the Pacific Northwest Conference and pay their WTSEA membership at this conference should be sent a letter reminding them that the membership year goes from September 1st to August 31st.
WTSEA booth at other conferences such as the PNW and PDSA conferences:
Yusuf mentioned that it is not right for people such as Skeet and Gerry to have to sit at a registration table at these conferences to collect memberships of people who have NOT paid before the fall TSE conference sponsored by WTSEA. He stated that the reason for this is that they are missing a part of the conference that they paid for. Stipend for Treasurer and Coordinating Secretary A motion was made by Fred and seconded by Chuck that we pay Skeet and Gerry for their services to our association. In this motion they would pay $200 now to them for their services to WTSEA for the 2014-2015 membership year. The motion passed with one “NO” vote. A motion was also made by Chuck and seconded by Garry that we pay $200 to Skeet and Gerry for the 2015-2015 year. That payment would be made on September 1st. The motion passed with one person abstaining. It was also mentioned that this needed to be line item for the 2015-2016 budget.
GUEST SPEAKER: Dr. Sathy He mentioned that TSE is part of the CWU safety center program. Continuing education would be the one responsible for getting the word out concerning TSE in the summer at CWU. Yusuf mentioned that it would be nice to have four satellite programs throughout the state that would offer the CWU program to those individuals that wanted to be classroom and behind-the-wheel teachers. This would keep the cost of the training down for individuals that wanted this endorsement. The framework is already in place in Des Moines. Dr. Sathy mentioned that the CWU safety center is already working with companies such as Anderson Hays in Ellensburg to provide safety programs. This business model would allow for a 35 % overhead for CWU and pay for the instructors who are getting union pay. Unfortunately, there have been budget issues and cuts in programs because they did not receive a $100,000 grant to get physical and marketing assistance. Dr. Sathy mentioned that ten clock hours would equal one credit and that $260 would pay for that one credit. He also mentioned that people that want to take for example the OSHA class at CWU would pay up to $700 to take the class. If you have 24 in the class, CWU would make a good profit. To offer a TSE certification class, you would need to have at least ten people in the class.
Yusuf mentioned to Dr. Sathy that he would like to know the cost of the TSE program at CWU to see if it would be less expensive than offering the classes at ESD #113.
WTSEA would like to provide $1500 to $2000 to the CWU traffic safety program to help cut the cost for individuals who wanted to take the four TSE summer classes at CWU. Chuck Filippini mentioned that he would be willing to teach a eight hour skid monster class at CWU. CWU would be willing to offer different classes that are related to traffic safety education such as training people to teach the senior driving program called “Seniors Getting There Safely” or train people to work with traffic offenders.
By working with the court systems and insurance companies we could negotiate better with state legislators.
NEW BUSINESS 1. The 2015 Fall conference: A. Fall Conference update- All the speakers have been confirmed. Yusuf mentioned that Glenn Gorton will be helping him with his general session and that his name should be added to the conference agenda. Gerry mentioned that he needed to email Andy Pilgrim if he needed a hotel room for two nights because he is coming all the way from Florida and is our keynote speaker for the conference. It was mentioned by Skeet that once a exhibitor/sponsor registered for the fall conference, we would put their logo on the website. Yusuf mentioned that he would like Scott to make a ten minute presentation at the conference. He would talk about the TSE program at CWU and the Safety Center. We would also ask Dr. Sathy if he would attend our fall TSE conference. Yusuf stated that we should pay for their hotel rooms on October 9th because they would be presenting in the morning on October 10th. Skeet mentioned that he has a suggestion for the 2017 fall TSE conference. He would like to see it at the Black Lake convention center in. A motion was made by Chuck and seconded by Mike that we pay Gerry and Skeet their mileage and lunch when they go to a conference site to look it for a possible fall TSE conference setting. There was a discussion that a $250 budget line item be set for the 2015-2016 budget. The motion passed.
B. Ordering t-shirts, hats, etc. for fall conference It was discussed that we only sell t-shirts this year. It was suggested that Skeet put the various sizes of the t-shirts on the conference registration form that will be put on the WTSEA website. The color of the t-shirt would be grey and it would have the WTSEA logo on it. Gerry was asked to talk to Becky Adams at Crosswind Designs what the cost of one t-shirt would be. The conference attendees will pay for the t-shirts. We will need a cut off date for people to order the t-shirts.
2. Clock Hours Alex Hansen did an excellent job as our clock hour provider. Alex did mention to Skeet that he would do the clock hour forms for the PDSA conference on May 1st.
Yusuf asked David Slipp if he would like to be the new clock hour provider. Fred volunteered to assist David with this important project. Gerry will send to David the clock hour paperwork that he receives from Laura Gooding at OSPI.
3. We will stamp the card that each of the conference attendees is provided at the beginning of the conference. Each time they attend a workshop or general session, their card will be stamped. People will need to put their name on the card. Whoever introduces the speaker is in charge of stamping the card at the end of that presentation. It would be a good idea to have two people stamping the cards for each session. Five stamps on a card would equal five clock hours. If people have to leave early they do not need to explain. They simply will not get the full eight clock hours available for the conference. We can include the exhibit breaks for clock hours, but we have it “networking” instead. We can’t include lunch time as part the clock hours unless it is a working lunch.
4. Lobbyist- Yusuf asked if we are willing to hire a lobbyist. The cost per member of WTSEA would be substantial. The lobbyist would help us strategize against bills that would have a bad effect on TSE and WTSEA. The lobbyist could work with WEA and this person would need to itemize what they do so they get paid by WTSEA.
5. New Legislative Bills that affect WTSEA or TSE- Gerry No major bills passed the regular legislative session this year that affect WTSEA or TSE.
6. President’s Letter to Superintendents, Principals and TSE Coordinators The memo that Yusuf will actually come from the WTSEA board. There were several additions to this memo made by the board members. Yusuf was politically correct and did not come down as an enforcer in this memo. Instead, he tried to inform them of the rules. A motion was made by Gerry and seconded by David to accept the letter written by Yusuf. The motion passed.
7. Support SADD and MADD- Skeet Gerry stated that WTSEA already supports SADD and does not need to give us a $100. Instead of donating $100 to MADD, the board decided to send a $25 gift card to Mischelle Davis who is one of the Washington State SADD board members. Mischelle has supported our fall conference by contacting speakers for us.
8. Support CWU Scholarships Scott will let us know how many people have registered for the CWU TSE classes by May 15th. We need to “Kick Start” the CWU TSE program by putting more money into the program for scholarships for those taking the four courses in the summer.
9. Good of the Order- Gerry will send a reminder to Glenn Gorton and Dr. Sathy about the next board meeting at CWU. Plus, Gerry will send a thank you card to Michael Whelan who opens the doors of the Hogue Technology Center for our board meetings at CWU.
The next board meeting will be held on Saturday, August 1st at CWU.